Who uses Headshot Queue

Made for any live portrait session
at any scale

If you manage a queue of people and deliver private galleries, Headshot Queue was built for your workflow — whether that's 10 people or 500.

Photography use cases

Every use case where a queue meets a camera

Headshot Queue was designed for the corporate headshot market but the workflow applies to any session where you photograph individuals and deliver private results. New to the category? See what headshot queue software actually is →

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Corporate Headshot Days

Shoot the entire company in one day. Pre-register employees via CSV, manage the queue live, deliver private individual galleries by end of day. Run multiple cameras simultaneously with Queue Stations. Finish with a branded contact sheet — export it with your logo and QR code to hand over to HR, share on LinkedIn, or promote your services. Every touchpoint carries your brand.

Most popular use case
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Events & Trade Shows

Run a headshot lounge at conferences and industry events. Attendees scan the QR code, queue up, and walk away with a private gallery link in minutes. No paper, no chaos, no manually sending files at 11pm.

High volume
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LinkedIn & Profile Photo Days

Companies investing in professional headshots for their entire team. Every employee scans the QR code, shoots in minutes, and receives their private gallery the same day — ready for LinkedIn, email signatures, and company directories.

Growing demand
🎓

School & University Portraits

Handle large student cohorts with QR registration, ordered queues, and automatic gallery delivery. Works for annual portrait days where speed, accuracy, and privacy are everything.

Organised workflow
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Conventions & Fan Events

Badge photography, actor headshots, cosplay portraits — any event where you photograph many individual people and need to deliver a private, personal gallery to each one. Works at any scale.

Any scale
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Recurring Studio Sessions

Set up a permanent QR code for studio reception desks. Clients scan, register, and you get a clean queue every time — with all their session history tracked automatically. No setup needed between clients.

Studio setup
Built for volume

The same workflow at 10 or 500 people

The platform handles everything identically whether you're shooting a small team or a full-company event. See pricing →

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Participants per job
No participant caps on either plan. Register 10 or 500 — the queue works the same.
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Jobs per period
Run as many sessions as your calendar allows within your 30-day period. No per-job fees.
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File prefix copy
Double-click a name in the queue and the prefix is on your clipboard before you've lifted your hand.
The Headshot Queue workflow

The same six steps, every time

Every use case above runs the same core workflow. The only thing that changes is the venue, the client, and the number of participants. Everything else is handled. Explore every feature → · See pricing → · Read the complete planning guide →

1
Client scans QR code and joins the queue automatically
2
Double-click to shoot — file prefix copies to clipboard for Capture One
3
Photos upload automatically to each client's private gallery as you shoot
4
Client selects favourites for retouching from their private gallery
5
Retouched files delivered — client notified automatically, your brand throughout
6
Export a branded contact sheet — hand it to the client, share on LinkedIn, promote your work. Your logo, your QR code, your brand.
FAQ

Common questions

Headshot Queue is designed for any live portrait session where multiple people need to be photographed in sequence — corporate headshot days, LinkedIn photo events, trade show booths, convention portrait lounges, university staff shoots, real estate team days, and gym or sports team portraits.
Yes. Trade show and convention setups are a core use case. The QR code sign-up works instantly on any device — attendees scan, register, and queue. Pool Mode supports multi-station setups where several photographers shoot simultaneously at large booths.
Convention centers and trade show floors are notorious for overloaded WiFi. Offline Mode lets you prepare a job ahead of time so the queue keeps working through a total loss of connectivity — reading the participant list, marking people done, and registering new walk-ins — with everything syncing automatically once you're reconnected, even across multiple stations.
HR shares the sign-up QR code or booking link with employees before the day. Employees self-register or pre-book a slot. On the day, the photographer works through the live queue. Each employee automatically receives a private gallery link with only their own headshots, ready to download.
Yes. The scheduling module lets some participants pre-book a time slot via the booking page. Others can walk in and scan the QR code on the day. Both flows feed into the same shooting queue.
There is no maximum. Both plans support unlimited participants per job. The platform is designed for sessions from 10 to 500+ people. Pool Mode with multiple stations handles very high volumes simultaneously.
Prep Hub is a branded page you can share with participants ahead of time — location, timing, a wardrobe color palette, and posing tips, all in your own branding. It's optional, included on every plan, and takes people straight from registration into what to expect, so fewer show up unprepared.

Your next headshot session, sorted.

Core tools from €30 / 30 days. White-label Pro from €50.

Get Started View Pricing →