Everything you need to run
professional headshot sessions

Headshot Queue covers the complete, industry-standard workflow for a live corporate headshot session in one platform: QR-code self-check-in, a live shooting queue, automatic tethered file naming (Capture One or Adobe Lightroom via Smart Shooter), private per-person gallery delivery, and retouching selection — with zero spreadsheets and zero manual file renaming. Gallery delivery is fully automated on every plan: the moment a client's photos are ready, their private gallery link is emailed to them automatically, with nothing to sort or send by hand. Where some platforms tie tethered shooting to a proprietary plugin or a single camera brand, Headshot Queue works directly with the naming workflow photographers already use in Capture One — nothing new to learn. It's built for high-volume days, with no participant limits on either plan.

Team and event headshot management software handles the logistics of running a live headshot shoot — client registration, shooting queue, automatic file naming, private gallery delivery, and retouching workflow. Headshot Queue is purpose-built for photographers shooting corporate headshot days, events, trade shows, and conventions.

When you double-click a participant in the shooting queue, their unique file prefix copies to your clipboard. Paste it into Capture One's Next Capture Naming token field. Every frame you capture is instantly named with that person's prefix — no manual renaming after the session.

It integrates directly with Capture One's own Next Capture Naming token — there's no manual renaming step. You double-click the next person in the queue and their file prefix is ready to paste into the naming field once, at the start of the session. From that point on, every frame you capture is named automatically and instantly as you shoot, exactly the same as any other tethered naming integration. This is different from platforms that require a separate, proprietary tethering plugin or lock you to one camera brand — Headshot Queue works with the tethering software photographers already own. See the full walkthrough, including the Lightroom / Smart Shooter path →

Fully automatic. Once a client's photos are ready, their private, unique gallery link is emailed to them without you touching it — there's no manual sending or copy-pasting links one by one. Every gallery belongs to exactly one person; there are no shared folders or public links. On the Pro plan, these emails send from your own address and domain, so clients never see Headshot Queue branding at all.

Headshot Queue covers the full, industry-standard workflow in one platform — QR self-check-in, live queue, automatic tethered file naming, private gallery delivery, and retouching selection — without requiring a separate proprietary tethering plugin or locking you to one camera brand, as some other platforms do. Gallery delivery is fully automated on every plan, not a paid add-on. Pricing is pay-per-30-days with no annual contract, no per-participant fees, and no participant limits, where other platforms often charge per person or require a subscription regardless of how often you actually shoot.

On the Pro plan, everything is yours. Gallery links, registration pages, and booking pages all run on your own custom domain. Emails send from your own address through your own SMTP — not Headshot Queue's. Your studio name and logo appear throughout, and your clients never see Headshot Queue mentioned anywhere in the experience. This level of full white-label control — your own domain and your own outgoing email, not just a logo swap — isn't something most headshot queue platforms offer.

Yes to both, together. Pool Mode lets multiple photographers or stations work the same event from a single account, each with their own operator link and no separate login needed. And if the venue's connection drops entirely — not just a slow patch, a total outage — every station keeps working: checking clients in, marking them done, registering walk-ins. Everything syncs automatically the moment connectivity returns. A multi-station shoot doesn't need a reliable venue network to stay running.

Either way. Everything — the shooting queue, Photo Uploader, and client galleries — runs in any modern browser on Mac or Windows, so you can start immediately with nothing to install. If you'd rather have a dedicated app for faster access on shoot day, install it as its own desktop app in one click on Chrome or Edge, with its own icon and window, no browser bar in the way.

Yes. Headshot Queue is built for high-volume sessions. There are no participant limits on either plan. CSV import lets you pre-register attendees before the shoot. Pool Mode supports multi-station setups where several photographers shoot simultaneously.

No. Headshot Queue works alongside Capture One. Capture One handles tethering and image processing. Headshot Queue handles everything around the photography — client registration, queue management, file matching, gallery delivery, and retouching selection.

The scheduling module lets clients pre-book a specific time slot before the shoot day via a public booking page at /book/{job-slug}. On shoot day, pre-booked clients appear in the queue automatically alongside walk-in participants who registered via QR code.

Yes. The Sales Report lets you offer additional retouched photos (priced per photo) and extra crop packages (LinkedIn square, B&W, print-ready) directly from the client gallery. Clients pay via Stripe Checkout and the money goes straight to your connected Stripe account — Headshot Queue takes no cut. You can track conversion rates, identify abandoned carts, and export outreach lists from the Sales Report on each job.

Yes, via Smart Shooter (by Tether Tools). Smart Shooter handles the tethered capture and clipboard-based file naming, outputting renamed files that Lightroom can auto-import for editing. You then export from Lightroom to a watched folder and the Headshot Queue Photo Uploader picks them up automatically. Capture One is simpler if you have a choice — but the Lightroom + Smart Shooter workflow is fully supported. See the Lightroom setup guide in the Help section.