Platform features

Everything you need to run
professional headshot sessions

Built specifically for photographers running corporate and event headshot days — not adapted from a generic gallery tool. Every feature serves one workflow.

Core platform features

Everything a headshot photographer needs,
nothing they don't

Built for headshot sessions, adaptable for any portrait workflow — from photographing to delivery, you find your own way.

QR Code Client Registration

Custom sign-up forms with your logo and configurable fields. Participants scan a QR code, register in seconds, and enter the shooting queue automatically. Supports CSV import for pre-registered groups.

Zero manual entry

Live Headshot Shooting Queue

Your real-time shooting queue shows every waiting participant. Double-click to activate — the unique file prefix copies to clipboard instantly for Capture One or Smart Shooter. Enable Pool Mode and add Queue Stations for multi-camera shoots — each operator gets their own link, no login required.

Real-time

Photo Uploader

No software to download. Open Photo Uploader in a browser tab, point it at your photo export folder, and it automatically detects and uploads photos every 25 seconds as you shoot. Works on Mac and Windows.

Nothing to install

Private Branded Client Galleries

Each participant gets a private, PIN-protected gallery showing only their headshots. They select images for retouching, download edited files, and see your studio branding throughout. Auto-refreshes as new photos arrive.

Fully branded

Retouching Selection & Proofing

Clients mark their preferred images directly in their gallery. Set a selection limit, hide hearts once retouched files arrive, and export the complete retouch list to hand off to your editing team with one click.

Streamlined proofing

Instant & Scheduled Email Delivery

Send gallery links the instant you activate a client in the queue, trigger bulk emails with smart filters (unnotified, missing selections, new images), or schedule delivery after the shoot. Tracks opens and email limits per client.

Automated delivery

Shoot Reports & CSV Export

Per-job reporting covers wait times, shoot duration, gallery views, email delivery stats, and retouching completion rates. Export everything to CSV for client billing, follow-up campaigns, or your own records.

Full visibility

Job Inspector & Health Check

Before wrapping a job, run the Job Inspector. It flags clients with missing emails, participants without photos, pending retouching selections, and delivery failures — giving you a health score before you call it done.

Quality control

Contact Sheet Generator (Pro)

Generate a branded contact sheet from your job photos in one click — or switch to Custom Upload mode to drag and drop your own images in any order. Add your logo, QR code, and copyright. Export to JPEG or PNG. Custom Upload processes entirely in your browser — nothing uploaded to any server.

Pro plan

White-Label Branding (Pro)

On the Pro plan, your clients never see Headshot Queue. Send gallery emails from your own email address, use your custom domain in every gallery link, and display your studio name throughout. A platform that feels like yours.

Pro plan

Sales Console

Sell paid extras directly from client galleries — additional retouched photos or crop packages (LinkedIn square, B&W, print-ready). Clients pay via Stripe Checkout, money goes straight to your account. Track conversion, recover abandoned carts, export outreach lists.

Direct to your Stripe

Scheduling & Pre-Booking

Enable a public booking page where clients pre-book time slots before the shoot. Walk-ins via QR code work simultaneously. Automated confirmation and 24-hour reminder emails. Manage all bookings from the Schedule Console.

Pre-booking
Why photographers choose Headshot Queue

Built differently, priced honestly

No subscription lock-in. No software to install. No hidden features behind paywalls. See who uses Headshot Queue → · About the product →

📷
Built for real photographers with real cameras
Headshot Queue is session management software for photographers running live tethered sessions — not an AI image generator. It handles the logistics so you can focus on the portrait.
🌐
100% browser-based — nothing to install
Photo Uploader, the shooting queue, client galleries — all run in any modern browser on Mac or Windows. Bring a laptop to the shoot floor and you're ready in under a minute.
⚡
Integrates with Capture One out of the box
File prefixes match the naming format Capture One's Session Naming token expects. Double-click, paste, shoot. Adobe Lightroom is also supported via Smart Shooter. No scripts, no configuration, no workarounds.
🔒
Private by design — every client sees only their photos
Each gallery link is unique to one person. No shared galleries, no bulk zips, no public links. Corporate clients get the data privacy they need. Every time.
🏷️
Full white-label — your brand, not ours
The Pro plan lets you send gallery emails from your own email address, use your own domain for gallery links, and brand every client-facing page. Your clients never see Headshot Queue.
💶
No subscription trap — pay when you shoot
Pay for 30 days when your calendar is full. Quiet month? Don't renew. No annual commitment, no automatic charges, no per-job fees, no participant limits. Honest pricing.
How Headshot Queue works

QR scan to inbox.
Every step automated.

Six steps. Zero spreadsheets. Whether you're shooting 10 or 500 people, the workflow is identical.

1

Client scans the QR code

Print the sign-up QR code for reception. Each participant scans, fills their details, and joins the queue automatically. No paper, no manual entry.

2

Double-click to shoot

Your live queue shows who is waiting. Double-click a name and their unique file prefix copies to clipboard instantly. Paste into Capture One and every frame is named automatically.

3

Photos upload as you shoot

Photo Uploader watches your export folder in a browser tab. The moment Capture One exports a frame, it is detected, matched to the right client by filename, and uploaded to their private gallery live.

4

Client selects for retouching

Each client receives a private gallery link showing only their own photos. They tap their favourites. You set the selection limit. A consolidated list goes straight to your editor.

5

Retouched gallery delivered

Upload the edited files and clients are notified automatically. Every person sees only their own images. Every gallery link carries your brand. Nothing to chase, nothing to send manually.

6

Share your work — contact sheet

Generate a branded contact sheet from the job in one click, or switch to Custom Upload to drop your own images in any order. Add your logo, QR code, and copyright. Export JPEG or PNG. All rendering is in your browser — nothing uploaded to any server.

FAQ

Frequently asked questions

Headshot session management software handles the logistics of running a live headshot shoot — client registration, shooting queue, automatic file naming, private gallery delivery, and retouching workflow. Headshot Queue is purpose-built for photographers shooting corporate headshot days, events, trade shows, and conventions.
When you double-click a participant in the shooting queue, their unique file prefix copies to your clipboard. Paste it into Capture One's Session Naming token field. Every frame you capture is instantly named with that person's prefix — no manual renaming after the session.
Yes. Headshot Queue is built for high-volume sessions. There are no participant limits on either plan. CSV import lets you pre-register attendees before the shoot. Pool Mode supports multi-station setups where several photographers shoot simultaneously.
No. Headshot Queue works alongside Capture One. Capture One handles tethering and image processing. Headshot Queue handles everything around the photography — client registration, queue management, file matching, gallery delivery, and retouching selection.
The scheduling module lets clients pre-book a specific time slot before the shoot day via a public booking page at /book/{job-slug}. On shoot day, pre-booked clients appear in the queue automatically alongside walk-in participants who registered via QR code.
Yes. The Sales Console lets you offer additional retouched photos (priced per photo) and extra crop packages (LinkedIn square, B&W, print-ready) directly from the client gallery. Clients pay via Stripe Checkout and the money goes straight to your connected Stripe account — Headshot Queue takes no cut. You can track conversion rates, identify abandoned carts, and export outreach lists from the Sales Console on each job.
Yes, via Smart Shooter (by Tether Tools). Smart Shooter handles the tethered capture and clipboard-based file naming, outputting renamed files that Lightroom can auto-import for editing. You then export from Lightroom to a watched folder and the Headshot Queue Photo Uploader picks them up automatically. Capture One is simpler if you have a choice — but the Lightroom + Smart Shooter workflow is fully supported. See the Lightroom setup guide in the Help section.

Ready to run your first headshot session?

Basic €25 / 30 days · Pro with white-label €50 / 30 days.

Get Started See Pricing →