Why does shooting pace differ between the two scenarios?

The camera itself doesn't get faster — what changes is the dead time between sessions. Without a live queue automatically showing who's next, that coordination usually falls on the photographer too, which slows the actual pace of getting through people. With Headshot Queue managing the queue, that gap shrinks, which is why 40 people/hour is realistic there while a typical unmanaged pace is usually slower.

Why does editing time stay the same too?

Headshot Queue manages registration, the queue, file naming, and delivery — it doesn't retouch photos for you. Whatever time your own editing process takes is the same whether or not you're using it, which is why it's counted identically on both sides of the comparison.

Why isn't matching, renaming, and sending reduced all the way to zero?

Tethered file naming and automatic delivery mean it isn't really a separate task with Headshot Queue — files are named to the right person as you shoot, and each gallery is already delivered by the time the event ends. A small flat residual (0.1 hours) is kept anyway, since real workflows always have the occasional exception, rather than claiming a perfect zero.

Why isn't chasing clients for their selection reduced to zero too?

Selection happens directly inside each person's own gallery rather than over email, which removes most of the back-and-forth. The same small flat residual (0.1 hours) is used here as for matching and sending — some studios still have the occasional client who needs a nudge, so this stays an honest estimate rather than a claim of perfection.

Where does the 40-people-per-hour Headshot Queue rate come from?

A real, reported rate from an efficiently run session with one photographer shooting and a separate person handling check-in, so the line never stalls. This figure represents the Headshot Queue side specifically and isn't adjustable — your own regular, unmanaged pace is a separate field above, so you can compare against your actual current rate rather than an assumed one.

Free planning tool

How many hours does
a manual workflow actually cost?

Shooting, matching files, editing, and chasing client selections — see the hours side by side, with and without Headshot Queue.

Your event volume

Events per month

People per event

Your regular shooting pace (people/hour)

Your cost per hour (optional)

Hours per event (your current, manual workflow)

Matching, renaming & sending galleries

Editing / retouching

Chasing clients for their selection

Shooting hours are calculated from your headcount — at your own regular pace without Headshot Queue, and at 40 people/hour with it, since a live queue that always shows who's next removes the dead time between sessions.

Once a job is set up, Headshot Queue runs itself — registration, the queue, file naming, delivery. You just keep doing the part you actually love: shooting.

Per event	Without HQ	With HQ
Shooting	—	—
Matching, renaming & sending	—	—
Editing / retouching	—	—
Chasing client selection	—	—
Total per event	—	—

What Headshot Queue gives back

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saved per job

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The profit angle

You charge the same for the job whether it takes you 9 hours or 4 — so every hour Headshot Queue gives back isn't a discount you're giving your client. It's time you keep, working less for the same money, and running things more efficiently besides.

Value of time saved, per job

—

Gain after Pro, per month

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Gain after Pro, per year

—

A lot depends on your own workflow — this is an estimate based on our experience with the platform and typical event sizes, not a guaranteed figure. Adjust every field to match how your own process actually runs. Set the hourly rate to 0 to see hours only.

How the numbers work

The math behind the estimate

Shown plainly so you can sanity-check it against your own experience, or adjust the assumptions to match how your workflow actually runs.

Shooting time is calculated from your headcount, but at two different paces: your own regular rate for the manual scenario, and 40 people per hour with Headshot Queue. These aren't the same, because a live queue that always shows who's next removes the dead time between sessions — the camera doesn't get faster, but the gaps around it shrink.

Editing time is whatever you enter, unchanged on both sides, since retouching is your own creative work either way.

Matching, renaming & sending and chasing client selection both drop to a flat 0.1 hours with Headshot Queue, regardless of how long they take manually — tethered file naming and gallery-based selection mean neither is really a separate task anymore, but a small residual is kept rather than claiming a perfect zero, since real workflows always have the occasional exception.

The profit figures compare the value of time saved (at your hourly rate) against Headshot Queue Pro's price, referenced only as its monthly rate — gain per month is time saved that month minus that one month's cost, and gain per year simply multiplies the monthly gain by 12.

FAQ

Common questions

All done by yourself, or automatic for €50.

Headshot Queue Pro: €50/month, white-label included.

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How many hours doesa manual workflow actually cost?

The math behind the estimate

Common questions

All done by yourself, or automatic for €50.

How many hours does
a manual workflow actually cost?